Procurement Module
From request to delivery, all of procurement in one flow.
The Procurement module unifies requisitions, RFQs, orders, imports and progress payments on one shared data model. It speaks to inventory, production and finance in real time — keeping cost and supply risk under control.
Requisitions, orders and supplier management.
Overview
What it does
One flow instead of manual requisition gathering and scattered quote comparison. The Procurement module gathers requests, quotes, orders and imports on the same data, in sync with stock needs and financial impact.
Scope
Sub-categories of Procurement
Each sub-category manages a part of this process — all on the same data.
Procurement Management
Manage requisitions, RFQs and orders in one flow; control cost with approval workflows.
Import Management
Manage import files, customs documents and landed-cost allocation end to end.
Progress Payments
Calculate and track progress payments on contract works, tied to the agreement.
Supplier Portal
Let suppliers quote, view orders and share documents through one portal.
Roles
Who is it for?
The same data, a different view for each role.
Procurement Manager
See open orders, the approval queue and supplier performance at a glance.
Buyer
Turn requests into RFQs, compare quotes and raise orders error-free.
Import Specialist
Manage the import file, customs documents and landed cost from one place.
Connection
How a need becomes supply
Procurement is not an isolated order book. A need becomes a quote, an order and a stock receipt through defined links.
Requisition
A need arises and goes to approval.
RFQ & Award
Quotes are compared.
Procurement
Order is raised and tracked.
Goods Receipt
Reflected to stock and finance.
Capabilities
Key features
Compliance
Compliant with local regulation
Architecture supporting customs and FX processes for imports and the e-Invoice/e-Waybill flow domestically. Fully integrated with the E-Transformation module.
Procurement with Sonia AI
Describe it, Sonia prepares it.
Describe your procurement tasks in natural language; Sonia analyzes the data, prepares the quote comparison or report and brings it for your approval — the final decision is always yours.
Frequently Asked Questions
Can the approval workflow be customized?
Yes. Multi-level approval rules can be defined by amount, category and department; approvals are recorded in the audit trail.
Does it allocate import costs to landed cost?
It allocates freight, insurance and customs across lines to compute the real landed cost.
Can suppliers access the system?
Through the Supplier Portal they can quote, view their orders and share documents — without access to internal data.
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See AinosERP on your own processes
Let’s schedule a short demo and walk through the screens and Sonia AI using your flows.